July 30, 2025

Summary

ITS Architecture Consultant Services The Chicago Metropolitan Agency for Planning (CMAP) is requesting bids from interested firms for the work as described in the attached invitation to bid. If your team is qualified and experienced in performing the services described, CMAP would appreciate receiving your submission. A Pre-Bid conference will be held via Microsoft Teams at ITS Architecture Consulting Services on Monday

Document text

July 30, 2025 
 
 
 
INVITATION TO BID (ITB) NO. 337 
ITS Architecture Consultant Services 
 
The Chicago Metropolitan Agency for Planning (CMAP) is requesting bids from 
interested firms for the work as 
described in the attached invitation to bid. If your team is qualified and experienced in performing the services 
described, CMAP would appreciate receiving your submission.  
 
A Pre-Bid conference will be held via Microsoft Teams at ITS Architecture Consulting Services on Monday 
August 4, 2025 at 1:00pm CST. Attendance is not mandatory to submit a bid.  
 
The deadline for responding to the ITB  is: August 20, 2025, by 3:00 PM Central Time 
 
Thank you, and if you have any questions, please email us at procurements@cmap.illinois.gov  
   

ITB 337 
Page 2 of 18 
 
INVITATION TO BID (ITB) NO. 337 
ITS Architecture Consultant Services 
 
The Chicago Metropolitan Agency for Planning (CMAP) invites vendors or consultants to submit a bid for the 
work described the scope of services. Please read each section carefully for information regarding the 
proposal and submittal instructions. 
 
Section 1: Background and General Information 
The Chicago Metropolitan Agency for Planning (CMAP) is the region’s metropolitan planning organization. The 
agency and its partners have developed ON TO 2050, a comprehensive plan that builds upon its predecessor GO 
TO 2040, to help the seven counties and 284 communities of northeastern Illinois implement strategies that 
address community, prosperity, the environment, governance, transportation, and mobility. CMAP has adopted 
core values, which are: lead with excellence, pursue equity, passion for public se rvice, drive innovation and 
foster collaboration. These values guide all of the decisions taken by the agency and the CMAP team. See 
www.cmap.illinois.gov for more information.  
 
As a result of responses to this ITB, CMAP plans to review submissions and negotiations will be held on both the 
scope and the cost to select the submitter that CMAP believes can best satisfy its requirements at rates it 
perceives are reasonable for the services provided. Subject to “Reservation of Rights” herein, it is anticipated 
that a contract will be awarded for the work described. The contract may be awarded for a for a term up to 24-
months with three, one-year optional renewals. 
 
Section 2: Scope of Services 
The selected submitter is expected to complete the work tasks outlined the Scope Statement attached hereto 
as Attachment 1. This scope statement will be included in the final contract for services therefore any requested 
modifications or exceptions to the scope must be clearly stated in the Proposal Submittal Form. The granting of 
requested exceptions to the scope statement shall be at the sole discretion of CMAP.  
 
Section 3: Submittal Requirements  
 
ITB Activity Schedule 
 
July 30, 2025 Release ITB 
August 4, 2025 Non-Mandatory Pre-Bid Conference  
August 6, 2025 Questions Due 
August 11, 2025 Q&A Published 
August 20, 2025 Bids Due 
August 29, 2025 Tentative Notice of Award Issued 
 
All questions regarding this solicitation must be directed to CMAP Procurements at 
procurements@cmap.illinois.gov. Proposals must be submitted via email to CMAP at 
procurements@cmap.illinois.gov no later than 3:00 PM Central Time on August 20, 2025. There will be no 
public opening for this ITB. Late submissions will be rejected.  
 
 
ITB 337 
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All responses to this ITB  must submit all required documents by the submission deadline in order to be 
considered for the solicitation.  The required documents are outlined in the Submittal Requirements attached 
hereto as Attachment 2.  
 
Section 4: Contractual Agreement and Rights 
The contract CMAP anticipates awarding as a result of this ITB  and subsequent rate submissions and 
negotiations, if any, will indicate the service requirements, time periods involved and applicable hourly rates. In 
addition, it will include the General Provisions, included herein as Attachment 4 General Terms and Conditions, 
which will apply to the contract.  
 
Said General Terms and Conditions apply to the solicitation to which this section is attached and to any contract 
that results from the solicitation. Signatories’ proposals of this solicitation certify and agree that these 
conditions and procedures and terms and the conditions and any procedures specific to this project will be 
adhered to unless amended in writing. Therefore, any requested modifications or exceptions to the General 
Terms and Conditions  must be clearly stated in the Proposal Submittal Form.  The granting of requested 
exceptions to the general terms and conditions shall be at the sole discretion of CMAP. 
 
Once a contract is executed change requests made to personnel, titles, personnel hours, hourly rates or 
subcontractors, including subcontractor personnel, personnel hours or hourly rates must receive prior written 
approval from the CMAP procurement coordinator. Changes made without prior written approval will not be 
reimbursed. 
 
Section 6: Reservation of Rights 
CMAP reserves the following rights if using them will be more advantageous to CMAP: 
1) Withdraw this ITB at any time without prior notice ; 2) Accept or reject any and all submissions, or any item 
or part thereof ; 3) Postpone qualifications due date ; 4) Not award a contract to any submitter responding to 
this ITB; 5) Award a contract without negotiations or discussions 
 
List of Attachments:  
Attachment 1: Scope Statement  
Attachment 2: Submittal Requirements 
Attachment 3: Evaluation Criteria 
Attachment 4: General Terms and Conditions 
Attachment 5: Price Proposal  
 
 
 
  
ITB 337 
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 ATTACHMENT 1: SCOPE STATEMENT   
WORK PLAN NO. PROJECT TITLE DATE 
2020.024 ITS Architecture Updates - 2025 7/2/2025 
1. Procurement purpose 
Through this solicitation, CMAP is seeking one (1) consultant to review and update the regional ITS Architecture. 
2. Background 
Every region that implements Intelligent Transportation Systems (ITS) technology using federal funds is 
required to maintain a regional ITS architecture. Architecture is a plan to support development of the regional 
ITS system over the next 10-15 years. 
The Regional ITS Architecture that CMAP maintains provides an overarching framework that spans all 
northeastern Illinois’ transportation organizations and individual transportation projects. Each transportation 
project can be viewed as an element of the overall transportation system, providing visibility into the 
relationship between individual projects and ways to cost-effectively build an integrated transportation 
system over time.
 
In March 2022, CMAP’s MPO Policy Committee adopted the current version of the Regional ITS Architecture, 
the Regional ITS Architecture Summary Report, and the Regional ITS Architecture Maintenance Plan.  
3. Services 
The primary purpose of this project will be to update the existing Architecture to a) add new project 
information previously submitted to CMAP, and b) review existing projects already in the Architecture and 
update project status and associated information.  To successfully complete the update, the consultant should 
review the backlog of ITS projects submitted to CMAP as well as perform a targeted review of the existing 
Architecture – including outreach to project sponsors, if necessary – to ensure that all elements in the 
Architecture are up to date.
 
This project is intended to be completed on a short-term timeline.  As a result, CMAP intends to have this work 
completed by the end of 2025. 
4. Tasks and deliverables 
All deliverables produced must use ADA-compliant accessibility formats, use accessible language, being 
language that includes everyone and is easy to understand, and may require materials to be translated into 
the region or area’s most spoken languages.
 
NO. TASK AND DELIVERABLES 
1 
Task 
Add outstanding projects to the Architecture.  In 2022, AECOM, on behalf of Will County, shared 
the Will County ITS Opportunities Plan with CMAP.  The Plan includes twenty proposed ITS projects 
to be added to the Regional ITS Architecture.  Each project contains relevant information such as

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