Request for Proposal

Summary

Request for Proposal Ballroom Airwall Recovering Dixie Convention Center Issued by: Dixie Convention Center 1835 Convention Center Drive St. George, UT 84790 Issue Date: Mar 17, 2026 Closing Date: Apr 21, 2026 Table of Contents 1. Project Overview .................................................................................................................................. 3 2. Scope of Work ...................................................................................................................................... 4 3. General Instructions ............................................................................................................................. 6 4. Terms and conditions of the RFP ......................................................................................................... 8 1. Project Overview 1.1 Summary The intent of the Request for Proposal (RFP) is to select a contractor for the installation of new airwall coverings at the Dixie Convention Center (DCC) located at 1835 Convention Center Drive St. George, UT 84790. Bids due Apr 21st. The contractor will be selected* after Apr 21st, with the actual start of work scheduled around the DCC's event calendar. *(requires commission approval) 1.2 Point of Contact Name: Jared Stephenson Title: Director Address: 1835 Convention Center Drive, St. George, UT 84790 Phone: 435-301-7788 E-Mail: jareds@washco.utah.gov 1.3 Dixie Convention Center - Overview The Dixie Convention Center is a government-owned and operated facility, located in St. George, Utah, that stands as a premier venue designed to host a diverse array of events, meetings, and conventions. Nestled against the stunning backdrop of southwestern Utah, this state-of-the-art facility seamlessly blends modern amenities with the area's natural beauty. The Dixie Convention Center serves as a versatile space capable of accommodating a wide range of events. From corporate conferences and trade shows to community gatherings and cultural events, the venue's flexible layout caters to various needs. Equipped with well-appointed meeting rooms, conference halls, and exhibition spaces, the center provides a dynamic environment for both large-scale conventions and intimate business meetings. In essence, the Dixie Convention Center stands as a cornerstone of event hosting in St. George, providing a sophisticated and welcoming space for diverse gatherings, fostering collaboration, and creating lasting memories. 2. Scope of Work 2.1 Expectations The Scope of Work requires the selected contractor to furnish all necessary labor, materials, equipment, supervision, disposal, permits (if applicable), insurance, and incidentals to remove and replace the old carpeted face material on the airwalls (movable/operable partitions) in the Ballroom at the Dixie Convention Center in St. George, Utah—a 13,205-square-foot divisible space with 21-foot ceiling height, capable of configurations into multiple sections for events, banquets, and meetings. Work shall include careful removal and off-site disposal of existing carpeted panel facings, any underlying adhesives, trim, or damaged components while protecting adjacent surfaces, tracks, mechanisms, fixed elements, lighting/AV systems, and other venue features from damage; inspection and minor repairs to panel frames/substrates as needed for sound structural integrity and proper operation; supply and professional installation of new commercial-grade carpeted face material (durable, acoustically appropriate fabric/carpet suitable for high-traffic public assembly use, fire-rated, stain- resistant, and color/pattern-matched to Owner specifications or approved samples), ensuring tight, wrinkle-free application, precise edge trimming, seamless integration at panel joints/edges, and compatibility with the operable wall system's movement and acoustic performance; daily site cleanup, final detailing, and correction of any deficiencies during Owner inspection. Installation must be phased and scheduled during off-hours or non-event periods in coordination with Dixie Center staff to minimize disruption to ongoing operations, with exact panel quantities, dimensions, and existing conditions to be verified during a mandatory site visit. 2.2 Photos Additional Notes: Compliance and Safety: • Regulations Compliance: Ensure the system meets all local, state, and federal regulations concerning electrical safety, data protection, and accessibility. Project Management: • Timeline: Adhere to a project timeline that includes milestones for design approval, procurement, installation, testing, and commissioning. • Budget Management: Manage the project within the agreed budget, providing regular updates on expenditure and any potential cost overruns. 3. General Instructions 3.1 Procurement Schedule Procurement Schedule Event Dates RFP Issued. Mar 17th, 2026 Requests for Walk-Through Accepted Mar 17th – Apr 21st, 2026 Proposals Due April 21st, 2026 Contract Award After April 21st (Commission approval required) 3.2 Point of Contact Name: Jared Stephenson Title: Director Address: 1835 Convention Center Drive, St. George, UT 84790 Phone: 435-301-7788 E-Mail: jareds@washco.utah.gov 3.3 Submission Deadline To receive consideration, responses to this RFP must be received no later than 4:00 p.m. MST on April 21st, 2026. Electronic and hard copy proposals are each acceptable. Prior to the submission deadline, Washington County may amend or clarify the RFP in the case of any discrepancies or omissions. Any change will be posted as a formal written addendum on the Washington County website. In the event of a revision to the RFP after the closing date, candidates will have an opportunity to refine, submit or resubmit their proposals. 3.4 Questions and Responses Questions or comments concerning this RFP must be submitted to the point of contact no later than the proposal due date as indicated in the procurement schedule. Responses to questions or other written requests for clarification may be posted by the DCC. DCC also reserves the right to determine or decline to answer any question or questions or to provide a single consolidated response of all matters they choose to respond to in any manner at their sole discretion. 3.5 Proposal Requirements The proposal shall include all the following: • Estimated total cost and fee schedule. • Any comments, clarifications, or qualifications to the scope of service upon which the proposal is based. • Summary of the applying company and description of similar project experience 3.6 Dixie Center Walk-Through Walk-throughs and access to the Dixie Convention Center are available by request. Availability is limited by events occurring in the building. Walk-through requests will be accommodated up to proposal due date. Requests should be directed to the point of contact. 3.7 Selection Process The contents of the proposals will not be disclosed during the negotiation process. The Dixie Convention Center may disclose the names of those who have submitted proposals to the public. Each proposal will be evaluated based on the criteria outlined in the Proposal Submittal Procedure section. Following an initial review and evaluation of each proposal, the firms submitting the most highly rated proposals may be invited for further discussions before the final selection. The Dixie Center reserves the right to award a contract without holding additional discussions if the written proposals clearly indicate a preference based on the specified criteria. Washington County will either award an appointment in whole, or in part, or will announce that no appointment will be made. There is no implicit or explicit guarantee that any candidate will be selected and that a contract will proceed. The Dixie Convention Center reserves the right to accept or reject any or all proposals. 4. Terms and conditions of the RFP All Candidates who submit a proposal in response to this RFP acknowledge that they have each read and understand this RFP and agree to be bound by the terms and provisions of this RFP including, but not limited to, the following: 4.1 Candidate Pricing All prices, quotes, or proposals shall remain firm for the duration of the RFP process regarding this RFP and until a contract regarding this RFP is executed by Washington County and a Candidate; or if Washington County decides not to enter into a contract with any Candidate to provide the services sought through this RFP. 4.2 Governing Law and Exclusive Jurisdiction and Venue Any contract between Washington County and a Candidate regarding this RFP will be interpreted, construed, and given effect according to the laws of the state of Utah and the ordinances of Washington County, and the courts within Washington County, Utah shall have the sole and exclusive jurisdiction and venue regarding any such contract. No contract will be assigned, in whole or in part, without the written consent of Washington County. 4.3 Licensing The selected Candidate shall obtain all applicable federal, state, and local licenses before any contract between Washington County and the Candidate regarding this RFP is executed. The selected Candidate must maintain such licenses for the duration of the contract between Washington County and the Candidate regarding this RFP. 4.4 Modifying or Withdrawing Proposals Candidates may modify or withdraw their proposals at any time prior to the deadline set for Candidates to timely submit a proposal in response to this RFP. 4.5 Independent Contractor Any Candidate that enters into a contract with Washington County regarding this RFP shall be an independent contractor and have no authority, express or implied, to bind Washington County to any agreements, settlements, liability, or understanding whatsoever with any third party and shall have no interest in any benefits provided by Washington County to its employees. 4.6 Free and Competitive Bidding Any agreement or collusion among Candidates to fix a price or limit competition shall render the proposal void and automatically rejected. Such conduct is unlawful and subject to criminal sanction. 4.7 Insurance The selected Candidate shall secure and maintain insurance, at its sole cost and expense, both prior to the commencement of the term of the contract between Washington County and the Candidate and for at least the duration of the contract between Washington County and the Candidate regarding this RFP. (1) General Liability Insurance as follows (for all applicable): (a) Each Occurrence - $1,000,000.00 (b) General Aggregate - $2,000,000.00 (2) Automobile Liability Insurance: With minimums to satisfy the state of Utah’s requirements; and (3) Workers Compensation and Employers’ Liability: With minimums to satisfy the state of Utah’s requirements or a valid waiver issued by the appropriate department of the state of Utah. 4.8 Conflicting Terms of Provisions If any portion of this RFP conflicts in whole or in part with a written agreement entered into between the selected party and Washington County subsequent to the issuance of this RFP, the subsequent written agreement between the selected party and Washington County shall control. 4.9 Disclosure All proposals accepted by the County shall become a matter of public record and shall be regarded as public, except those elements of each proposal that are identified by the Candidate as business or trade secrets and plainly marked as “trade secret,” “confidential,” or “proprietary.” Each element of a proposal that the Candidate desires not to be considered a public record must be clearly marked. Any blanket statement (i.e. regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the County in any way whatsoever. If disclosure is required under the Utah Government Records Access Management Act (“GRAMA”) or otherwise by law (despite the Candidate’s request for confidentiality), the Candidate shall promptly comply with such disclosure requirements.

Document text

Request for Proposal 
 
 
Ballroom Airwall Recovering 
Dixie Convention Center 
 
 
 
Issued by: 
Dixie Convention Center  
1835 Convention Center Drive 
St. George, UT 84790 
 
 
 
 
Issue Date:    Mar 17, 2026 
Closing Date:    Apr 21, 2026 
    
 
 

Table of Contents 
1. Project Overview .................................................................................................................................. 3 
2. Scope of Work ...................................................................................................................................... 4 
3. General Instructions ............................................................................................................................. 6 
4. Terms and conditions of the RFP ......................................................................................................... 8 
 
 
  
1. Project Overview 
 
1.1 Summary 
The intent of the Request for Proposal (RFP) is to select a contractor for the 
installation of new airwall coverings at the Dixie Convention Center (DCC) located 
at 1835 Convention Center Drive St. George, UT 84790. Bids due Apr 21st. The 
contractor will be selected* after Apr 21st, with the actual start of work scheduled 
around the DCC's event calendar.  
*(requires commission approval) 
1.2 Point of Contact 
Name: Jared Stephenson 
Title: Director 
Address: 1835 Convention Center Drive, St. George, UT 84790 
Phone: 435-301-7788 
E-Mail: jareds@washco.utah.gov 
 
1.3 Dixie Convention Center - Overview 
The Dixie Convention Center is a government-owned and operated facility, 
located in St. George, Utah, that stands as a premier venue designed to host a 
diverse array of events, meetings, and conventions. Nestled against the stunning 
backdrop of southwestern Utah, this state-of-the-art facility seamlessly blends 
modern amenities with the area's natural beauty. 
The Dixie Convention Center serves as a versatile space capable of 
accommodating a wide range of events. From corporate conferences and trade 
shows to community gatherings and cultural events, the venue's flexible layout 
caters to various needs. Equipped with well-appointed meeting rooms, 
conference halls, and exhibition spaces, the center provides a dynamic 
environment for both large-scale conventions and intimate business meetings. 
In essence, the Dixie Convention Center stands as a cornerstone of event hosting 
in St. George, providing a sophisticated and welcoming space for diverse 
gatherings, fostering collaboration, and creating lasting memories. 
 
 
2. Scope of Work 
 
2.1 Expectations 
The Scope of Work requires the selected contractor to furnish all necessary labor, 
materials, equipment, supervision, disposal, permits (if applicable), insurance, 
and incidentals to remove and replace the old carpeted face material on the 
airwalls (movable/operable partitions) in the Ballroom at the Dixie Convention 
Center in St. George, Utah—a 13,205-square-foot divisible space with 21-foot 
ceiling height, capable of configurations into multiple sections for events, 
banquets, and meetings. Work shall include careful removal and off-site disposal 
of existing carpeted panel facings, any underlying adhesives, trim, or damaged 
components while protecting adjacent surfaces, tracks, mechanisms, fixed 
elements, lighting/AV systems, and other venue features from damage; 
inspection and minor repairs to panel frames/substrates as needed for sound 
structural integrity and proper operation; supply and professional installation of 
new commercial-grade carpeted face material (durable, acoustically appropriate 
fabric/carpet suitable for high-traffic public assembly use, fire-rated, stain-
resistant, and color/pattern-matched to Owner specifications or approved 
samples), ensuring tight, wrinkle-free application, precise edge trimming, 
seamless integration at panel joints/edges, and compatibility with the operable 
wall system's movement and acoustic performance; daily site cleanup, final 
detailing, and correction of any deficiencies during Owner inspection. Installation 
must be phased and scheduled during off-hours or non-event periods in 
coordination with Dixie Center staff to minimize disruption to ongoing 
operations, with exact panel quantities, dimensions, and existing conditions to be 
verified during a mandatory site visit.

[Document text extracted]
Request for Proposal 

Ballroom Airwall Recovering 

Dixie Convention Center 

Issued by: 
Dixie Convention Center  
1835 Convention Center Drive 
St. George, UT 84790 

Issue Date: 
Closing Date:  

Mar 17, 2026 
Apr 21, 2026 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Table of Contents 

1. 

2. 

Project Overview .................................................................................................................................. 3 

Scope of Work ...................................................................................................................................... 4 

3.  General Instructions ............................................................................................................................. 6 

4. 

Terms and conditions of the RFP ......................................................................................................... 8 

 
 
 
 
1. Project Overview 

1.1 Summary 

The intent of the Request for Proposal (RFP) is to select a contractor for the 
installation of new airwall coverings at the Dixie Convention Center (DCC) located 
at 1835 Convention Center Drive St. George, UT 84790. Bids due Apr 21st. The 
contractor will be selected* after Apr 21st, with the actual start of work scheduled 
around the DCC's event calendar.  

*(requires commission approval) 

1.2 Point of Contact 

Name: 
Title: 
Address: 
Phone: 
E-Mail: 

Jared Stephenson 
Director 
1835 Convention Center Drive, St. George, UT 84790 
435-301-7788 
jareds@washco.utah.gov 

1.3 Dixie Convention Center - Overview 

The Dixie Convention Center is a government-owned and operated facility, 
located in St. George, Utah, that stands as a premier venue designed to host a 
diverse array of events, meetings, and conventions. Nestled against the stunning 
backdrop of southwestern Utah, this state-of-the-art facility seamlessly blends 
modern amenities with the area's natural beauty. 

The Dixie Convention Center serves as a versatile space capable of 
accommodating a wide range of events. From corporate conferences and trade 
shows to community gatherings and cultural events, the venue's flexible layout 
caters to various needs. Equipped with well-appointed meeting rooms, 
conference halls, and exhibition spaces, the center provides a dynamic 
environment for both large-scale conventions and intimate business meetings. 

In essence, the Dixie Convention Center stands as a cornerstone of event hosting 
in St. George, providing a sophisticated and welcoming space for diverse 
gatherings, fostering collaboration, and creating lasting memories. 

 
 
 
 
2. Scope of Work 

2.1 Expectations 

The Scope of Work requires the selected contractor to furnish all necessary labor, 
materials, equipment, supervision, disposal, permits (if applicable), insurance, 
and incidentals to remove and replace the old carpeted face material on the 
airwalls (movable/operable partitions) in the Ballroom at the Dixie Convention 
Center in St. George, Utah—a 13,205-square-foot divisible space with 21-foot 
ceiling height, capable of configurations into multiple sections for events, 
banquets, and meetings. Work shall include careful removal and off-site disposal 
of existing carpeted panel facings, any underlying adhesives, trim, or damaged 
components while protecting adjacent surfaces, tracks, mechanisms, fixed 
elements, lighting/AV systems, and other venue features from damage; 
inspection and minor repairs to panel frames/substrates as needed for sound 
structural integrity and proper operation; supply and professional installation of 
new commercial-grade carpeted face material (durable, acoustically appropriate 
fabric/carpet suitable for high-traffic public assembly use, fire-rated, stain-
resistant, and color/pattern-matched to Owner specifications or approved 
samples), ensuring tight, wrinkle-free application, precise edge trimming, 
seamless integration at panel joints/edges, and compatibility with the operable 
wall system's movement and acoustic performance; daily site cleanup, final 
detailing, and correction of any deficiencies during Owner inspection. Installation 
must be phased and scheduled during off-hours or non-event periods in 
coordination with Dixie Center staff to minimize disruption to ongoing 
operations, with exact panel quantities, dimensions, and existing conditions to be 
verified during a mandatory site visit. 

 
 
 
 
 
 
 
 
 
 
 
 
2.2 Photos 

 
 
 
 
 
 
 
 
 
 
 
Additional Notes: 

Compliance and Safety: 
•  Regulations Compliance: Ensure the system meets all local, state, and 
federal regulations concerning electrical safety, data protection, and 
accessibility. 

Project Management: 

•  Timeline: Adhere to a project timeline that includes milestones for design 

approval, procurement, installation, testing, and commissioning. 
•  Budget Management: Manage the project within the agreed budget, 

providing regular updates on expenditure and any potential cost overruns. 

3. General Instructions  

3.1 Procurement Schedule 

Procurement Schedule 

Event 
RFP Issued. 
Requests for Walk-Through Accepted 
Proposals Due 
Contract Award 

Dates 
Mar 17th, 2026 
Mar 17th – Apr 21st, 2026 
April 21st, 2026 
After April 21st  
(Commission approval required) 

3.2 Point of Contact 

Name: 
Title: 
Address: 
Phone: 
E-Mail: 

Jared Stephenson 
Director 
1835 Convention Center Drive, St. George, UT 84790 
435-301-7788 
jareds@washco.utah.gov 

3.3 Submission Deadline 

To receive consideration, responses to this RFP must be received no later than 
4:00 p.m. MST on April 21st, 2026.  Electronic and hard copy proposals are each 
acceptable. 

 
 
 
 
Prior to the submission deadline, Washington County may amend or clarify the 
RFP in the case of any discrepancies or omissions.  Any change will be posted as a 
formal written addendum on the Washington County website.  In the event of a 
revision to the RFP after the closing date, candidates will have an opportunity to 
refine, submit or resubmit their proposals. 

3.4 Questions and Responses 

Questions or comments concerning this RFP must be submitted to the point of 
contact no later than the proposal due date as indicated in the procurement 
schedule. Responses to questions or other written requests for clarification may 
be posted by the DCC. DCC also reserves the right to determine or decline to 
answer any question or questions or to provide a single consolidated response of 
all matters they choose to respond to in any manner at their sole discretion. 

3.5 Proposal Requirements 

The proposal shall include all the following: 

• 
• 

• 

Estimated total cost and fee schedule. 
Any comments, clarifications, or qualifications to the scope of 
service upon which the proposal is based. 
Summary of the applying company and description of similar 
project experience  

3.6 Dixie Center Walk-Through 

Walk-throughs and access to the Dixie Convention Center are available by 
request.  Availability is limited by events occurring in the building. Walk-through 
requests will be accommodated up to proposal due date. Requests should be 
directed to the point of contact. 

3.7 Selection Process 

The contents of the proposals will not be disclosed during the negotiation 
process. The Dixie Convention Center may disclose the names of those who have 
submitted proposals to the public. Each proposal will be evaluated based on the 
criteria outlined in the Proposal Submittal Procedure section. Following an initial 
review and evaluation of each proposal, the firms submitting the most highly 
rated proposals may be invited for further discussions before the final selection. 
The Dixie Center reserves the right to award a contract without holding 
additional discussions if the written proposals clearly indicate a preference based 
on the specified criteria. Washington County will either award an appointment in 
whole, or in part, or will announce that no appointment will be made.  There is 

 
 
  
 
no implicit or explicit guarantee that any candidate will be selected and that a 
contract will proceed.  The Dixie Convention Center reserves the right to accept 
or reject any or all proposals.  

4. Terms and conditions of the RFP 

All Candidates who submit a proposal in response to this RFP acknowledge that they 
have each read and understand this RFP and agree to be bound by the terms and 
provisions of this RFP including, but not limited to, the following: 

4.1 Candidate Pricing 

All prices, quotes, or proposals shall remain firm for the duration of the RFP 
process regarding this RFP and until a contract regarding this RFP is executed by 
Washington County and a Candidate; or if Washington County decides not to 
enter into a contract with any Candidate to provide the services sought through 
this RFP.  

4.2 Governing Law and Exclusive Jurisdiction and Venue 

 Any contract between Washington County and a Candidate regarding this RFP 
will be interpreted, construed, and given effect according to the laws of the state 
of  Utah  and  the  ordinances  of  Washington  County,  and  the  courts  within 
Washington County, Utah shall have the sole and exclusive jurisdiction and venue 
regarding any such contract.  No contract  will be assigned, in whole or in part, 
without the written consent of Washington County. 

4.3 Licensing 

The selected Candidate shall obtain all applicable federal, state, and local licenses 
before any contract between Washington County and the Candidate regarding 
this RFP is executed. The selected Candidate must maintain such licenses for the 
duration  of  the  contract  between  Washington  County  and  the  Candidate 
regarding this RFP. 

4.4 Modifying or Withdrawing Proposals 

Candidates  may  modify  or  withdraw  their  proposals  at  any  time  prior  to  the 
deadline set for Candidates to timely submit a proposal in response to this RFP. 

4.5 Independent Contractor  

Any Candidate that enters into a contract with Washington County regarding this 
RFP  shall  be  an  independent  contractor  and  have  no  authority,  express  or 
implied, to bind Washington County to any agreements, settlements, liability, or 

 
 
 
 
 
 
understanding whatsoever with any third party and shall have no interest in any 
benefits provided by Washington County to its employees. 

4.6 Free and Competitive Bidding 

Any agreement or collusion among Candidates to fix a price or limit competition 
shall  render  the  proposal  void  and  automatically  rejected.  Such  conduct  is 
unlawful and subject to criminal sanction. 

4.7 Insurance 

The selected Candidate shall secure and maintain insurance, at its sole cost and 
expense, both prior to the commencement of the term of the contract between 
Washington  County  and  the  Candidate  and  for  at  least  the  duration  of  the 
contract between Washington County and the Candidate regarding this RFP. 

(1)  General Liability Insurance as follows (for all applicable):  

(a)  Each Occurrence - $1,000,000.00 
(b)  General Aggregate - $2,000,000.00 

(2)  Automobile Liability Insurance: With minimums to satisfy the state of 

Utah’s requirements; and 

(3)  Workers  Compensation  and  Employers’  Liability:  With  minimums  to 
satisfy the state of Utah’s requirements or a valid waiver issued by the 
appropriate department of the state of Utah. 

4.8 Conflicting Terms of Provisions 

If any portion of this RFP conflicts in whole or in part with a written agreement 
entered into between the selected party and Washington County subsequent to 
the issuance of this RFP, the subsequent written agreement between the selected 
party and Washington County shall control. 

4.9 Disclosure 

All proposals accepted by the County shall become a matter of public record and 
shall  be  regarded  as  public,  except  those  elements  of  each  proposal  that  are 
identified  by the  Candidate as business or trade secrets and plainly marked as 
“trade secret,” “confidential,” or “proprietary.”  Each element of a proposal that 
the  Candidate  desires  not  to  be  considered  a  public  record  must  be  clearly 
marked.  Any blanket statement (i.e. regarding entire pages, documents, or other 
non-specific designations) shall not be sufficient and shall not bind the County in 
any  way  whatsoever.    If  disclosure  is  required  under  the  Utah  Government 

 
 
 
 
 
 
 
Records  Access  Management  Act  (“GRAMA”)  or  otherwise  by  law  (despite  the 
Candidate’s  request  for  confidentiality),  the  Candidate  shall  promptly  comply 
with such disclosure requirements.

AI Analysis

Validation: Not a SCADA/ICS opportunity; it's for replacing airwall coverings.

Contract Type

—

Estimated Value

—

Bid Bond

—

Site Visit

—

Local Req

—

License

—

Construction

—

PLC Details

—

HMI/SCADA

—

Comms

—

Subcontractor

—

Pre-selected

—