REQUEST FOR PROPOSALS

Summary

REQUEST FOR PROPOSALS FOR REFUSE, RECYCLING AND YARD WASTE COLLECTION SERVICES JB ANISLIN Paes THE VILLAGE OF FRANKLIN PARK ISSUED: AUGUST 13, 2025 PROPOSALS DUE: MONDAY, SEPTEMBER 8, 2025 1:00 P.M. TABLE OF CONTENTS Section Page A. OVEIVIOW 0.0. .eecccecccsseeseeseesseseesssesecesecsecsecssessesaeeseessessecatssaesaeecsecssessssstessecstessesecsteseeee T B. General INStructions ..........cccecccceccccssesecseeeeseeeseecseeesseecseeesseeseeseseeseseeseeeeeeseesteeeesee D) C. General Scope of S@rvices........ecceceesesceceseeseeseeseneeseesceecnecseceesesseeseesseseesesseeseesaeeee Appendices Appendix A Pricing Form Appendix B Certification Form Appendix C Proposal Submittal Checklist Appendix D Current Contract for Refuse, Recycling and Yard Waste Collection Services Appendix E Village Service Area Map i SECTION A. OVERVIEW 1. Request for Proposal The Village of Franklin Park, Illinois (hereinafter known as the "Village") is requesting proposals from qualified firms to provide professional services including refuse, recycling and yard waste collection services. The Village is furnishing herein a scope of services by which such proposals shall be considered. Any firm (hereinafter "Contractor") desiring to furnish a quotation for such services shall submit proposals following the instructions and format of this Request for Proposal (RFP). 2. Proposal Delivery Procedures Sealed proposals shall be delivered to the Village Clerk, Village of Franklin Park, 9500 Belmont Avenue, Franklin Park, IL_ 60131 by no later than 1:00 P.M. on Monday, September 8, 2025. Sealed envelopes should be clearly labeled "Proposal for Refuse, Recycling and Yard Waste Collection Services," and include the Contractor's name. One original and three (3) photocopies of the Proposal shall be furnished. If sent by mail, the sealed envelope containing the proposals must be enclosed in another envelope addressed to the Village at the location stated in this paragraph. Proposals received prior to the time of opening will be securely kept, unopened. No responsibility shall be attached to the Village for the premature or non-opening of a Proposal not properly addressed and identified. Proposals arriving after the above specified time, whether sent by mail, courier or in person, shall not be accepted. These proposals will either be refused or returned unopened. It is the Contractor's responsibility for timely delivery regardless of the method used. Mailed proposals which are delivered after the specified time will not be accepted regardless of the postmarked date or time on the envelope. Facsimile ("fax") machine transmitted proposals shall not be accepted, nor will the Village transmit the RFP documents to prospective Contractors by way of a facsimile machine, except for any addenda issued as specified in Section A-5. 3. Withdrawals, Declinations If a Contractor wishes to withdraw a Proposal, the Contractor shall submit written notification of such action to the Village Clerk no later than the due date and time as 1 specified in Section A-2. Potential Contractors that decline to submit a Proposal are requested to so notify the Village in writing. 4. Competency of Contractors The Village reserves the right to determine the competence and financial and operational capacity of any Contractor. Upon request of the Village, the Contractor shall furnish additional evidence as may be required by the Village (beyond that which is required in response to this RFP) to evaluate its ability and resources to accomplish the work required by the scope of services herein. The Village shall unequivocally be the sole and final judge of such competency, and its decision shall be final and not subject to recourse by any person, firm or corporation. 5. Proposal Inquiries Any questions regarding this RFP shall be directed to the: Director of Human Resources and Operations Village of Franklin Park 9500 Belmont Avenue Franklin Park, IL 60131 (847) 671-8282 EMAIL: lanthony@vofp.com Written questions, along with the Village's responses, shall be circulated to all known potential Contractors without identifying the party submitting the questions. The cut-off for receipt of questions shall be 3:00 p.m. on Wednesday, August 27, 2025 in order to facilitate preparation of any addenda. No inquiry received after that time will be given consideration. Replies and/or addenda will be mailed or faxed to all known potential Contractors by 3:00 p.m. on Friday, August 29, 2025. Receipt of any addenda must be acknowledged in writing as part of the Proposal. The Village shall not assume responsibility for the receipt by the Contractor of any addenda. 6. REP Package Each potential Contractor is instructed to check its RFP package to ensure that it has received a complete document, which consists of the sections and attachments identified in the Table of Contents. 2 7. Investigation by Potential Contractor It shall be the responsibility of the Contractor to thoroughly read and understand the information, instructions, and scope of services contained in this RFP. Contractors are expected to fully inform themselves as to the conditions and requirements of the services to be provided. Failure to do so is at the Contractor's own risk. No plea of error or plea of ignorance by the Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of the Village. The Village will assume that submission of a Proposal means that the Contractor has familiarized itself with the conditions and requirements and intends to comply with them unless specifically noted otherwise. 8. Checklist of Submittals The checklist of submittals (refer to Appendix C) is furnished only to help the Contractor ensure that a complete Proposal is submitted. It is not_a_ substitute for the careful reading of and response to all of the RFP documents. 9. Statement of Certification A statement of certification (Appendix B) must be signed and submitted in order for a Proposal to be considered. It is necessary that this be done under oath; therefore this form must be notarized. 10. Collection Contract The current Collection Contract is attached to this RFP (Appendix D). The Contract is provided to further inform potential Contractors of the current services provided and general terms. A Contract for the services requested in this RFP will be drafted in similar form and negotiated with the selected Contractor. 11. Rejection; Waivers The Village reserves the right to reject any and all proposals; waive formalities, technical requirements and/or deficiencies and irregularities; solicit new proposals; or further negotiate with the Contractors of its choice if some other manner of negotiation better serves the Village's interests. The Village reserves the right to award the 3

Document text

REQUEST FOR PROPOSALS
FOR
REFUSE, RECYCLING AND YARD WASTE
COLLECTION SERVICES
JB ANISLIN Paes
THE VILLAGE OF FRANKLIN PARK
ISSUED: AUGUST 13, 2025
PROPOSALS DUE:
MONDAY, SEPTEMBER 8, 2025
1:00 P.M.

TABLE OF CONTENTS
Section Page
A. OVEIVIOW 0.0. .eecccecccsseeseeseesseseesssesecesecsecsecssessesaeeseessessecatssaesaeecsecssessssstessecstessesecsteseeee T
B. General INStructions ..........cccecccceccccssesecseeeeseeeseecseeesseecseeesseeseeseseeseseeseeeeeeseesteeeesee D)
C. General Scope of S@rvices........ecceceesesceceseeseeseeseneeseesceecnecseceesesseeseesseseesesseeseesaeeee
Appendices
Appendix A Pricing Form
Appendix B Certification Form
Appendix C Proposal Submittal Checklist
Appendix D Current Contract for Refuse, Recycling and Yard Waste Collection
Services
Appendix E Village Service Area Map
i

SECTION A. OVERVIEW
1. Request for Proposal
The Village of Franklin Park, Illinois (hereinafter known as the "Village") is requesting
proposals from qualified firms to provide professional services including refuse,
recycling and yard waste collection services. The Village is furnishing herein a scope of
services by which such proposals shall be considered. Any firm (hereinafter
"Contractor") desiring to furnish a quotation for such services shall submit proposals
following the instructions and format of this Request for Proposal (RFP).
2. Proposal Delivery Procedures
Sealed proposals shall be delivered to the Village Clerk, Village of Franklin Park,
9500 Belmont Avenue, Franklin Park, IL_ 60131 by no later than 1:00 P.M. on
Monday, September 8, 2025. Sealed envelopes should be clearly labeled "Proposal for
Refuse, Recycling and Yard Waste Collection Services," and include the Contractor's
name. One original and three (3) photocopies of the Proposal shall be furnished. If sent
by mail, the sealed envelope containing the proposals must be enclosed in another
envelope addressed to the Village at the location stated in this paragraph.
Proposals received prior to the time of opening will be securely kept, unopened. No
responsibility shall be attached to the Village for the premature or non-opening of a
Proposal not properly addressed and identified.
Proposals arriving after the above specified time, whether sent by mail, courier or in
person, shall not be accepted. These proposals will either be refused or returned
unopened. It is the Contractor's responsibility for timely delivery regardless of the
method used. Mailed proposals which are delivered after the specified time will not be
accepted regardless of the postmarked date or time on the envelope.
Facsimile ("fax") machine transmitted proposals shall not be accepted, nor will the
Village transmit the RFP documents to prospective Contractors by way of a facsimile
machine, except for any addenda issued as specified in Section A-5.
3. Withdrawals, Declinations
If a Contractor wishes to withdraw a Proposal, the Contractor shall submit written
notification of such action to the Village Clerk no later than the due date and time as

1

specified in Section A-2. Potential Contractors that decline to submit a Proposal are
requested to so notify the Village in writing.
4. Competency of Contractors
The Village reserves the right to determine the competence and financial and
operational capacity of any Contractor. Upon request of the Village, the Contractor shall
furnish additional evidence as may be required by the Village (beyond that which is
required in response to this RFP) to evaluate its ability and resources to accomplish the
work required by the scope of services herein. The Village shall unequivocally be the
sole and final judge of such competency, and its decision shall be final and not subject
to recourse by any person, firm or corporation.
5. Proposal Inquiries
Any questions regarding this RFP shall be directed to the:
Director of Human Resources and Operations

Village of Franklin Park

9500 Belmont Avenue

Franklin Park, IL 60131

(847) 671-8282
EMAIL: lanthony@vofp.com
Written questions, along with the Village's responses, shall be circulated to all known
potential Contractors without identifying the party submitting the questions. The cut-off
for receipt of questions shall be 3:00 p.m. on Wednesday, August 27, 2025 in order
to facilitate preparation of any addenda. No inquiry received after that time will be given
consideration. Replies and/or addenda will be mailed or faxed to all known potential
Contractors by 3:00 p.m. on Friday, August 29, 2025. Receipt of any addenda must be
acknowledged in writing as part of the Proposal. The Village shall not assume
responsibility for the receipt by the Contractor of any addenda.
6. REP Package
Each potential Contractor is instructed to check its RFP package to ensure that it has
received a complete document, which consists of the sections and attachments
identified in the Table of Contents.
2

7. Investigation by Potential Contractor

It shall be the responsibility of the Contractor to thoroughly read and understand the

information, instructions, and scope of services contained in this RFP. Contractors are

expected to fully inform themselves as to the conditions and requirements of the

services to be provided. Failure to do so is at the Contractor's own risk. No plea of error

or plea of ignorance by the Contractor of conditions that exist or that may hereafter exist

as a result of failure or omission on the part of the Contractor to make the necessary

examinations and investigations will be accepted as a basis for varying the

requirements of the Village. The Village will assume that submission of a Proposal

means that the Contractor has familiarized itself with the conditions and requirements

and intends to comply with them unless specifically noted otherwise.

8. Checklist of Submittals

The checklist of submittals (refer to Appendix C) is furnished only to help the Contractor

ensure that a complete Proposal is submitted. It is not_a_ substitute for the careful

reading of and response to all of the RFP documents.

9. Statement of Certification

A statement of certification (Appendix B) must be signed and submitted in order for a

Proposal to be considered. It is necessary that this be done under oath; therefore this

form must be notarized.

10. Collection Contract

The current Collection Contract is attached to this RFP (Appendix D). The Contract is

provided to further inform potential Contractors of the current services provided and

general terms. A Contract for the services requested in this RFP will be drafted in

similar form and negotiated with the selected Contractor.

11. Rejection; Waivers

The Village reserves the right to reject any and all proposals; waive formalities,

technical requirements and/or deficiencies and irregularities; solicit new proposals; or

further negotiate with the Contractors of its choice if some other manner of negotiation

better serves the Village's interests. The Village reserves the right to award the
3

AI Analysis

Validation: Pre-solicitation (rfp); score 6 (confidence 85)

Contract Type

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Estimated Value

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Bid Bond

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Site Visit

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Local Req

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License

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Construction

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PLC Details

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HMI/SCADA

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Comms

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Subcontractor

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Pre-selected

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