TDF- Fire System FY27-FY28 SP

Summary

Bid Solicitation: 26-444DHS-MENTH-B-51788 Responses Due in 11 Days, 9 Hours, 20 Minutes Header Information Bid Number: 26-444DHS-MENTH-B-51788 Description: TDF- Fire System FY27-FY28 SP Bid Opening Date: 04/14/2026 01:00:00 PM Purchaser: Erica Holler Organization: DHS - Human Services Department: MENTHLTH444 - Mental Health Location: AA011 - Treatment & Detention Facility - Rushville Fiscal Year: 26 Type Code: 95 - Small Purchase Allow Electronic Quote: Yes Alternate Id: Required Date: Available Date : 04/01/2026 01:00:00 PM Info Contact: Contact Erica Holler at (217) 322-3204 Ext. 35043 Bid Type: OPEN Informal Bid Flag: No Purchase Method: Open Market Pre Bid Conference: A mandatory pre-bid meeting is scheduled for Wednesday April 8, 2026 at 10am at TDF, 17019 County Farm Road, Rushville, IL. Please contact Erica Holler at 217-322-3204 ext 35043 at least 24 hours in advance to confirm attendance. Bulletin Desc: The Department of Human Services is seeking bids for a two-year contract for the fire system repair and maintenance at the facility. It is essential to the facility that this system continues to operate correctly to protect the safety of staff and residents. Ship-to Address: DHS Contact 17019 County Farm Road Rushville, IL 62681 US Email: noreply@illinois.gov Phone: (217) 322-3204 Bill-to Address: DHS Contact 17019 County Farm Road Rushville, IL 62681 US Email: noreply@illinois.gov Phone: (217) 322-3204 Print Format: Bid Print New File Attachments: standard illinois certifications.pdf Standard terms and conditions~17.pdf Form Attachments: Required Quote Attachments SPO Name: Shea Firebaugh Is this a Small Business Set Aside Procurement?: No Is there a BEP/VBP Participation Goal? : No Link to Original Contract : Item Information 1-5 of 14 1 2 3 Item # 1: Fire System Repair and Maintenance FY27. This item is for informational purposes only and is not meant to have pricing added, do not submit an amount for this line item. Preventative maintenance, repair and maintenance services, testing and inspections and emergency services when required. Items to be included in testing and inspection include: 1 annunciator panel, 332 smoke detectors, 10 Simplex 4100ES, 1 Simplex 4120 multiplex alarm panel, 51 duct detectors, 163 heat detectors, 39 manual pull stations, 114 audio/visual units, 188 visual units, 8 FMO 200 areas, 45 risers, 45 flow switches, 11 fire hydrants, 80-90 duct dampers, 30 tamper switches, 80 fire extinguishers, 10 supervised IM, 14 relay IM, 1 SSD sensor base with CO module, 1 smoke control system, 1 kitchen hood unit, 5 horn strobes and 1 strobe. Vendor will conduct quarterly visual and functional inspection testing and maintenance of fire alarm, detection, suppression, and smoke evacuation systems. All testing and inspections of the fire alarm system must be conducted in accordance with the most current version of the National Fire Protection Association. Qty Unit Cost UOM Total Discount Amt. Total Cost This item is narrative Item # 2: Fire System Repair and Maintenance FY28. This item is for informational purposes only and is not meant to have pricing added, do not submit an amount for this line item. Preventative maintenance, repair and maintenance services, testing and inspections and emergency services when required. Items to be included in testing and inspection include: 1 annunciator panel, 332 smoke detectors, 10 Simplex 4100ES, 1 Simplex 4120 multiplex alarm panel, 51 duct detectors, 163 heat detectors, 39 manual pull stations, 114 audio/visual units, 188 visual units, 8 FMO 200 areas, 45 risers, 45 flow switches, 11 fire hydrants, 80-90 duct dampers, 30 tamper switches, 80 fire extinguishers, 10 supervised IM, 14 relay IM, 1 SSD sensor base with CO module, 1 smoke control system, 1 kitchen hood unit, 5 horn strobes and 1 strobe. Vendor will conduct quarterly visual and functional inspection testing and maintenance of fire alarm, detection, suppression, and smoke evacuation systems. All testing and inspections of the fire alarm system must be conducted in accordance with the most current version of the National Fire Protection Association. Qty Unit Cost UOM Total Discount Amt. Total Cost This item is narrative Item # 3: ( 936 - 09 ) Fire System Repair and Maintenance FY27 (July 1, 2026 - June, 30 2027). Pricing based on cost per hour/unit of annual estimated hours/services for repair and maintenance services during normal business hours of Monday - Friday 7:00am - 3:00pm (estimated at 24). All testing and inspections of the fire alarm system must be conducted in accordance with the most current version of the National Fire Protection Association. NIGP Code: 936-09 Alarm Equipment, Fire, etc. Maintenance and Repair Qty Unit Cost UOM Total Discount Amt. Total Cost 24.0 HR - Hour Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code : 93633 Item # 4: ( 936 - 09 ) Fire System Repair and Maintenance FY27 (July 1, 2026 - June 30, 2027). Pricing based on cost per hour/unit of annual estimated hours/services for repair and maintenance services outside of normal business hours (After 3:00pm Monday - Friday and on Saturdays) (estimated at 8). All testing and inspections of the fire alarm system must be conducted in accordance with the most current version of the National Fire Protection Association. NIGP Code: 936-09 Alarm Equipment, Fire, etc. Maintenance and Repair Qty Unit Cost UOM Total Discount Amt. Total Cost 8.0 HR - Hour Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code : 93633 Item # 5: ( 936 - 09 ) Fire System Repair and Maintenance FY27 (July 1, 2026 - June, 30 2027). Pricing based on cost per hour/unit of annual estimated hours/services for repair and maintenance services Sunday and Holidays (estimated at 8). All testing and inspections of the fire alarm system must be conducted in accordance with the most current version of the National Fire Protection Association. NIGP Code: 936-09 Alarm Equipment, Fire, etc. Maintenance and Repair Qty Unit Cost UOM Total Discount Amt. Total Cost 8.0 HR - Hour Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code : 93633 1-5 of 14 1 2 3 Copyright © 2026 Periscope Holdings, Inc. - All Rights Reserved. NOCODE_ILL_AWS_PROD

AI Analysis

Validation: Hybrid score 45 (confidence 85)

Contract Type

two-year contract

Estimated Value

—

Bid Bond

—

Site Visit

Yes

Local Req

—

License

—

Construction

—

PLC Details

—

HMI/SCADA

—

Comms

—

Subcontractor

—

Pre-selected

—

Project insights

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  "communication_details": null,
  "construction_beyond_panels": null,
  "contract_type": "two-year contract",
  "estimated_project_value": null,
  "hmi_details": null,
  "integrators_already_selected": null,
  "integrators_required_local": null,
  "license_requirements": null,
  "mandatory_site_visit": true,
  "plc_details": null,
  "requires_subcontractor": null
}